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Reading glasses and succulent plant sitting on top of a blue journal. Domain Email Address article.

How to Manage Your Domain Email Address with Gmail


A few weeks ago it dawned on me that I hadn’t registered a domain email address with my site’s host. With the endless list of things-to-do as a new site owner, creating a personalized domain email address surprisingly wasn’t high on my radar. I was happily using a Gmail account associated with the blog.

Disclosure: This post contains affiliate links. For more details, please read the Disclaimer.

Was it important?

Among the blogs I follow, I saw an even split of those who had created a customized domain email address and those who were contently using a Gmail address.

Stay On Brand

I see now that creating a personalized domain email address would help me stay on brand and make the blog/my business look more professional. A free domain email address is included in my hosting package, so why not take advantage of it?

So, I created a fancy new email address to match the blog -> info@moremich.com. Actually… not that fancy, but you see where I’m going.

I discovered how easy it was to manage all my email accounts from one spot

I didn’t like the sound of signing into a separate webmail client to manage emails. Also, most webmail interfaces are horrible looking and not user-friendly. SquirrelMail is my webmail client, and as the name suggests it doesn’t inspire you to spend a lot of time there writing and answering emails. It has some customizable options, but they’re limited.

I discovered how easy it was to manage all my email accounts from one spot. That spot is Gmail.

Equally important, the service is free!

I love anything that helps me to be efficient and organized. The fact that it’s free is a huge bonus. If you’re a one-person show running your own business, then you know how valuable cost-saving tools are.

In a few steps, I’ll show you how easy it is to use Gmail to receive and reply to your domain address emails.

Step 1 — Sign in to your email hosting cPanel

I’ll demonstrate with GoDaddy‘s cPanel. I’m sure your cPanel is set up similarly.

Click -> EMAIL ACCOUNT

Step 2 – Create a new email account

Click -> CREATE ACCOUNT

After you’ve created an account, click -> MAIL CONFIGURATION

Keep this open as Gmail will require specific information about your new domain email account. Note: if you do not see an auto-configuration script for your email client, you can configure your mail client using the manual settings. For me, Gmail was not listed among the auto settings, so I used the manual settings.

Step 3 — Sign in to your Gmail account

I’m assuming most of you already have a Gmail account associated with your other Google services like Analytics, Adsense, Search Console and Keyword Planner. If you don’t have a Gmail account, go here to create one.

On the main page, Click the gear wheel (top right) -> SETTINGS -> ACCOUNTS and IMPORT

Screen shot of Gmail Setting page to add a new email account. Domain Email Address article.

Step 4 – Receive Other Email Accounts

To receive other email accounts through Gmail, find -> CHECK MAIL FROM OTHER ACCOUNTS

Click -> ADD A MAIL ACCOUNT

Add new domain email address, click -> NEXT

Import emails from my other account (POP3), click -> NEXT

Screenshot of Gmail settings on how to add a new mail account, including username, server, port and ssl settings. Domain Email Address article.

This is where you’ll need to consult your cPanel MAIL CONFIGURATION. It will provide details on what username, POP Server, Port number and SSL/TLS settings to use.

Check all the applicable boxes, then click -> ADD ACCOUNT

It will confirm that your domain account has been added and you can now receive emails through Gmail.

Step 5 – Send Mail As Your Domain Email Address

Next, it will ask if you want to send mail as your domain email address.

Click -> NEXT

Screenshot of Gmail settings on how to send email as your domain email address.

For NAME, enter how you want recipients to address you. I use Michelle at More Mich.

Make sure the TREAT AS AN ALIAS box is unchecked.

Click -> NEXT STEP

On the next screen, again consult your cPanel MAIL CONFIGURATION to apply the proper settings… Server, Port, etc.

Click -> ADD ACCOUNT

Screenshot of Gmail settings where you confirm and verify new domain email address.

Step 6 – Confirm and Verify

This screen will ask you to confirm your credentials.

An email containing a confirmation code will be sent to your domain’s email client.

You can either click on the email to verify, or enter the confirmation code from the email and click -> VERIFY.

Note: you can enter and manage multiple email accounts with the above steps. With every new email address, start at STEP 2.

Now, I suggest you send a test email to your domain address to ensure Gmail also receives the email. And, then reply to the email through Gmail to ensure functionality is working on both ends.

Once the test works… success! You can now manage your domain email address and Gmail address from one spot.

Screenshot of Gmail settings on how to make your email address the default address. Domain Email Address article.

Lastly

You can tweak a few things in your SEND MAIL AS settings:

  • Select which email address you want as the default.
  • When replying to a message, reply from the same address the message was sent to or always reply from the default address.

I chose info@moremich.com as my default address, but gave myself the option of replying to mail depending on which address it is sent to.

Use Gmail to manage your domain email address for free. Gmail's interface is clean, clutter-free and more user-friendly than most webmail clients.

That’s it… you’re done!

You only have to log in to Gmail from now on to manage your domain email address and all of your other email accounts.

Happy emailing!

Mich

Royalty Free image courtesy of IvoryMix


Disclosure: This post contains affiliate links. For more details, please read the Disclaimer.


Blogger, naturalista and photography enthusiast. Lover of sunsets, the colour green and anything that helps me stay organized. Just a girl spreading humour and positivity on her journey through this thing called life.

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